Documentation refers to any document that has information that can be reviewed and retrieved at a later point. This includes records that are created on physical or paper format and also documents that are recorded in a digital format with computer applications like word processors, spreadsheet programs, and image editing software. In most organizations, documentation follows the same set of guidelines and conventions to ensure that each new document is at least a degree of similarity in format and structure to documents from the past. This helps ensure consistency and clarity in the organization’s workflows and the documentation system.
Contrary to traditional paper or tangible records, documents in digital formats are often assigned a unique name to differentiate them from other records. This helps in organizing the files and allows to search for information without having to open multiple documents to locate it. Documentation is often arranged into folders which makes it easier for users to find specific records within a larger set of documents.
Apple applications, such as Pages and TextEdit, as well as numerous third-party applications from the Mac App Store, allow users to create a broad variety of documents. This includes letters, reports, essays, financial charts, presentations, slideshows and more. These documents can be accessed across different platforms and allow for easy collaboration between team members.